Bylaws

ARTICLE 1: NAME

The name of this organization shall be the Connecticut Student Nurses’ Association, hereinafter referred to as CSNA. This organization is a constituent of the National Student Nurses’ Association, Inc.

ARTICLE 2: PURPOSE and FUNCTION

I. The purpose of the CSNA is:

  1. To assume responsibility for contributing to nursing education in order to provide for the highest quality of health care.
  2. To provide programs representative of fundamental and current professional concerns.
  3. To aid in the development of the whole person, and his/her responsibility for the health care of people in all walks of life.

II. The functions of the CSNA shall include the following:

  1. To have direct input into standards of nursing education and to influence the educational process.
  2. To influence health care, nursing education and practice through political education as appropriate.
  3. To promote and encourage participation in community affairs and resolution of related social issues.
  4. To actively participate in the political process in all matters affecting nursing as a profession.
  5. To represent nursing students to the consumer, to institutions and other organizations.
  6. To promote and encourage students’ participation in interdisciplinary activities
  7. To promote and encourage recruitment efforts, participation in student activities, and educational opportunities regardless of a persons race, color, creed, sex, lifestyle, national origin, age, or economic status.
  8. To promote and encourage collaborative relationships with the Connecticut Nurses’ Association, Connecticut League for Nursing, as well as other related health organizations.

ARTICLE 3: MEMBERSHIP

Section 1: Members

  1. School chapters whose membership is composed of active or associate members, and whose bylaws have been approved and upon meeting such other policies as the Board of Directors of the CSNA shall have determined, shall be recognized as a constituent.
  2. A constituent shall be composed of at least fifteen members from a school or total enrollment if less than fifteen. There shall be only one chapter per school.
  3. Officers of the constituent schools must be members of the CSNA and the NSNA.
  4. The state association shall be composed of at least two school chapters in a state. School chapters shall belong to the state association. There shall be only one state association. Section 2: Categories of Constituent Membership
    1. Active Members:
      1. Students enrolled in state approved programs leading to licensure as a registered nurse.
      2. 2Registered nurses enrolled in programs leading to a baccalaureate degree with a major in nursing.
      3. Active members shall have all of the privileges of membership.
    2. Associate Members:
      1. Pre-nursing students, including registered nurses enrolled in college or university programs designed as preparation for entrance into an undergraduate program leading to an associate degree, diploma, or baccalaureate degree in nursing.
      2. Associate members shall have all of the privileges of membership except the fight to bold office as president or vice-president at the state and national levels.
    3. Individual Members:
      1. Individual membership shall be open at the state and national levels to any eligible student when membership in a constituent association is not available.
      2. Individual members shall have the privileges of membership as described in Article 3, Section 2, items a and b.

    Section 3: Length of Membership

    Active and associate membership may be extended six months beyond completion of a students program in nursing, providing membership was renewed while the student was enrolled.

    Section 4: Dues

    1. Payment of NSNA, CSNA, and any school dues are a prerequisite for membership.
    2. NSNA and CSNA dues shall be payable directly to NSNA. NSNA shall remit to CSNA all dues received on behalf of CSNA. School dues shall not be submitted to NSNA.
    3. Any member who fails to pay current dues shall forfeit all privileges of membership.
    4. CSNA dues shall be determined by a 3/4 vote of the Board of Directors annually

    ARTICLE 4: Officers and Directors

    Section 1: The Officers of CSNA Shall Be:

    1. President
    2. Vice-president
    3. Secretary
    4. Treasurer
    5. Two (2) Nominating Co-chairpersons

    Section 2: The directors of CSNA shall serve as chairperson of their respective committee and shall be members of the Board of Directors. CSNA Directors shall include:

    1. Membership Director
    2. Community Health Director
    3. Newsletter Editor
    4. Bylaw, Policy, and Resolution Director
    5. Legislative Director
    6. Break Through to Nursing Director
    7. Fund Raising Director
    8. Convention Director

    Section 3: Eligibility:

    Any member in good standing of CSNA meeting the following qualifications shall be eligible to be a candidate for office:

    1. All candidates for office shall be chosen from those members who shall be eligible for office at least 3/4 of such term after their election to office.
    2. Officers shall be elected at the annual meeting to serve one (1) year or until their respective successors are elected.

    Section 4: Duties of Officers

    1. a. The President shall:
      1. 1. Preside at all meetings of the CSNA and the Board of Directors.
      2. 2. Appoint special committees with the approval of the Board of Directors
      3. 3. Serve as ex-officio member of all committees, except the Committee on Nominations.
      4. 4. Perform all other duties pertaining to the office and shall represent the association in all matters relating to CSNA.
    2. b. The Vice-president shall:
      1. 1. In order of rank, assume the duties of the President when the need arises.
      2. 2. Serve as ex-officio member of all committees, except the committee on nominations.
      3. 3. Serve as advisor for the incoming Vice-president, not to exceed six (6) months.
    3. c. The Secretary shall:
      1. 1. Keep on file an accurate list of names and addresses of all constituent associations to be used for correspondence purposes.
      2. 2. Notify the Board of Directors and the Nominating Co-chairpersons of date, time, and location of all CSNA meetings at least 2-3 weeks prior to the next board meeting.
      3. 3. Keep records of all CSNA correspondence.
      4. 4. Conduct the general correspondence of the association as requested by the President and the Board of Directors.
      5. 5. Record the minutes of all meetings of the association and of the Board of Directors. Distribute a copy of the minutes to the Board of Directors, Nominating co-chairpersons, and 15 copies to NSNA headquarters.
      6. 6. Keep on file as a permanent record all reports, papers, and documents of the association.
      7. 7. Refer to duly appointed committees the necessary records for the performance of their duties.
      8. 8. Sign with the President any organizational papers that fall within their executive and administrative spheres.
      9. 9. Notify all schools of their constituency status, the number of voting delegates, as well as the date, time and location of the annual meeting at least 30 days prior to the meeting.
      10. 10. Deliver to the newly elected secretary all records, papers, and other property belonging to the association within one month after the annual convention.
    4. d. The Treasurer shall: 1. Act as custodian of organizational funds and deposit these funds into an account that has been approved by the Board of Directors. 2. Prepare a budget and disburse monies as approved by the President and the Board of Directors. 3. Keep accurate entries of acquisitions and disbursements of organizational funds. 4. Keep an accurate record of all members who have paid national and state dues. 5. Prepare a report of the transactions of the treasurer’s office to be submitted at the annual convention 6. Submit a financial report to the Board of Directors at all scheduled meetings 7. The outgoing treasurer shall, within one month after the annual convention, deliver to the newly elected treasurer all money vouchers, books, and papers of the association held in his/her custody. 8. When directed by the Board of Directors, shall be responsible for an outside audit of the association’s financial records. 9. Be bonded for an amount adequat6e to cover all acquisitions and disbursements of the Association for their term of office. A review of the three (3) preceding fiscal year financial reports shall assist in determining the bonded amount.

    Section 5: Duties of the Directors a. The Editor of the newsletter shall: 1. Publish regular newsletters as established by the Board of Directors on a yearly basis. 2. Set deadline dates. 3. Obtain articles. 4. Edit articles. 5. Lay out the rough draft. 6. Obtain printer. 7. Communicate with printer about the newsletter layout. 8. Proofread galley before the final printing. 9. Set publication dates. 10. Serve as an advisor to the succeeding editor, not to exceed six (6) months. 11. Assist the President and Vice-president with publicity and promotion of the annual convention. 12. Keep the media informed as to special organizational events. 13. Solicit advertising, with the assistance of the Board of Directors to cover the cost of the newsletter. 14. Mail the newsletter. 15. Be in charge of the convention program booklet.

    b. The Membership Director shall: 1. Appoint, and serve as chairperson of, the membership recruitment and retention committee. 2. Serve as a resource person to the local chapters of CSNA to provide information on membership and retention. 3. Become informed about current membership recruitment/retention projects sponsored by NSNA and communicate this to schools within the state. 4. Devise, with board approval, membership recruitment and retention projects for state implementation. 5. Conduct other membership recruitment and retention activities as directed by the Board of Directors.

    c. The Community Health Director shall: 1. Appoint, and serve as chairperson of, a committee on community health. 2. Serve as a resource person for local chapters of CSNA to provide information on workshops, health fairs, screening clinics, and other health related projects. 3. Correspond and serve as a contact person to community agencies in order to assist in the dissemination of important health related information to student nurses’ and to the public. 4. Become informed about current events related to community health via news media and appropriate newsletters, and provide information to the Board of Directors regarding these events. 5. Conduct other community health activities as directed by the Board of Directors.

    d. The Legislative Director shall: 1. Appoint, and serve as chairperson of, the Legislative Committee. 2. Serve as a resource person for local chapters of CSNA to provide information related to current legislation affecting the health care industry. 3. Become informed about current health care legislation and the technicalities involved in developing an official response which is subject to the approval of the Board of Directors. 4. Conduct other legislative activities as directed by the Board of Directors.

    e. The Bylaws, Policy, and Resolution Director shall: 1. Appoint, and serve as chairperson of the Bylaw, Policy, and Resolution Committee. 2. Serve as a resource person to local chapters of CSNA to provide information related to bylaws, policies, and resolutions adopted by the state organization. 3. Develop bylaws, policies and resolutions approval of the Board of Directors. 4. Conduct other like activities as directed by the Board of Directors. 5. The bylaws shall be reviewed annually at the change of office meeting. Policies shall be reviewed and updated annually.

    f. The Fund Raising Director shall: 1. Appoint, and serve as chairperson of, the Fund Raising Committee. 2. Develop and direct fund raising activities which have been approved by the Board of Directors. 3. Provide an annual report of income and expenses resulting from the years fund raising activities.

    g. Breakthrough to Nursing Director shall: 1. Appoint, and serve as chairperson of, the Breakthrough To Nursing Committee (BTN). 2. Serve as a resource person for the dissemination of information relating to the NSNA BTN program. 3. Develop an annual plan of events for the implementation of the CSNA BTN program as approved by the Board of Directors.

    h. The Convention Committee Director shall: 1. Appoint, and serve as chairperson of, the Convention Committee. 2. Coordinate the annual convention of CSNA. 3. Propose, with board approval, the convention site for the following year. 4. Work with the newsletter editor to produce the convention program booklet. 5. Obtain and coordinate guest speakers, at the convention, to be approved by the board.

    Section 6: Vacancies A Vacancy on the Board of Directors, other than the President or Vice-president, shall be filled by a 3/4 vote of the Board of Directors or as specified in these bylaws. The office of President and Vice-president is subject to unanimous approval of the Board of Directors.

    Section 7: Attendance Policy

    a. Three unexcused absences of an officer from meetings during the year shall constitute a resignation. b. Excused absences shall be 1. Attendance at an NSNA or CSNA meeting. 2. A written or verbal explanation of the reason for the absence, which will then be decided as being excused or unexcused by the Board of Directors. c. After two unexcused absences from two board meetings, notification shall be sent stating that an additional absence shall constitute resignation. d. A resignation resulting from three unexcused absences may be appealed to the board in accordance with its policies and procedures. e. In the event of an absence from any board meeting, a written report of the months activities shall be sent to the President prior to the meeting, except in the case of an emergency, at the discretion of the President.

    ARTICLE 5: Nominations and Elections

    Section 1: Nominating Committee a. A Nominating Committee shall be composed of two elected nominating co-chairpersons. b. Nominating co-chairpersons are not eligible to run for state office but are able to chair a committee in the year that they serve in this capacity.

    Section 2: Duties of the Nominating Committee a. The Nominating Committee shall receive names of proposed candidates that have been submitted in writing by any constituent association. The committee shall consider the qualifications of these proposed candidates, but shall not be limited or controlled by these nominations. b. The Nominating Committee shall prepare a ticket with the candidates for office listed. The consent of all proposed candidates shall be obtained in writing before placing their names on the ticket. c. A copy of the ticket shall be published at least thirty (30) days prior to the convention. The report of the Nominating Committee shall be presented on the first day of the convention. Further nominations may be made from the floor at this time. Candidates nominated from the floor shall immediately present their written consent to serve, qualifications, proof of membership, and other necessary credentials d. Compile an accurate list of names and addresses of all candidates to be used for correspondence purposes. e. Furnish to the chairperson of the tellers, not less than two hours before opening the polls, a list of the delegates entitled to vote at the annual meeting.

    Section 3: Elections a. The officers and elected consultants must be present to be elected at each annual meeting of the house of delegates. b. The election shall be by ballot. A plurality vote shall elect. A tie vote shall first be decided by a re-vote and, if necessary, by Casting or drawing lots.

    ARTICLE 6: Annual Meetings

    Section 1: The annual meeting of CSNA shall be held at such time and place as shall be determined by the Board of Directors. The annual meeting shall be for the purpose of holding elections, receiving reports, and conducting other such business as may properly come before the House of . Delegates. Notice of the meeting shall be sent to the President of each constituent association and other members of the voting body.

    Section 2: The House of Delegates shall be the governing body of CSNA and shall be composed of delegates from the constituent associations and members of the Board of Directors. The business of the annual meeting shall be conducted by the House of Delegates. Notice shall be given at least thirty (39) days prior to the meeting.

    Section 3: a. The voting body at the annual meeting of CSNA shall consist of the members of the Board of Directors, Presidents of constituent associations, and credentialed delegates. b. Each school shall be entitled to delegates according to the number of members in good standing in CSNA. Delegates shall be computed on the basis of one delegate per 15 members, and ~ delegate for each 10 members thereafter, as evidenced by the annual dues received by NSNA 45 days prior to the first day of the annual meeting.

    Section 4: The privilege of making motions and voting shall be limited to the voting body. A voting member shall have but 1 vote in any election of question. Voting by proxy is prohibited.

    Section 5: All meetings of the association shall be open unless voted otherwise by the House of Delegates. Student members other than voting delegates may attend the annual meeting but shall not be seated with the delegate body, and may speak once on each issue before the House of Delegates with 1 week prior notification to the CSNA Board of Directors.

    Section 6: A quorum, at annual meetings of CSNA, shall consist of at least 1 delegate from 1/3 of the constituent associations, the President, or Vice-president, and 3 other board members.

    Section 7: Special Meeting a. A special meeting may be called by the Board of Directors, and shall be called by the President upon written request of 1/3 or more of the constituent associations. Notice of date, time, place, and purpose of the meeting shall be sent to all constituent associations a minimum of 5 days prior to the meeting b. The voting body shall be the same, insofar as possible, as that in the annual meeting. Other members may attend and shall have the privilege of speaking once to each issue. c. The quorum shall be 113 of the constituent associations and at least 3 members of the Board of Directors, including the President and Vice-president.

    ARTICLE 7: Board of Directors

    Section 1: The Board of Directors shall consist of the elected officers, newsletter editor, and all committee directors. The consultants shall serve as ex-officio members without a vote.

    Section 2: All powers of CSNA are vested in and shall be exercised by the Board of Directors during the interim between annual CSNA meetings. The board shall not nullify nor modify any action taken by the House of Delegates in the annual meeting and are subject to the provisions of these bylaws.

    Section 3: The Board of Directors shall not be responsible for any contract, claim, or obligation of any kind incurred, or any position taken by any officer or member of a constituent association unless the same was authorized in writing by the Board of Directors

    Section 4: Management of The Board of Directors Shall Include The Following Duties. a. Review and approve the terms of official relationships with other organizations singularly or in coalition. b. Approve any commitment in the form of action, statement of policy or position, or financial obligations involved with CSNA relationships with other organizations. c. Approve the budget and provide for an external annual audit of accounts at the close of the fiscal year. d. Have the power by a 2/3 vote to declare an office vacant. e. Have the power by a 2/3 vote to fill vacancies for the unexpired term unless otherwise specified in these bylaws. f. In case of an emergency, votes by referendum may be taken by the Board of Directors, provided that the material is sent in the same words to the President of each constituent association.

    Section 5: a. Regular meetings of the Board of Directors shall be held immediately before and after the annual meeting, and at such other times as deemed necessary by a majority vote of the Board of Directors. b. A quorum shall be a majority of the voting members of the board and the President and/or Vice-president at all regular meetings of the Board of Directors.

    Section 6: There shall be an Executive Committee within the Board of Directors composed of the President, Vice-president, Secretary, Treasurer, and a consultant. This committee shall have the power to transact business only of an emergency nature which cannot wait until the next scheduled meeting of the Board of Directors. All transactions of this committee shall be reported in full at the next regular meeting of the board. The Executive Committee may conduct such emergency business by telephone or mail.

    Section 7: All members of the Board of Directors shall be required to submit to the treasurer expense vouchers within 30 days after expenditures. Each board members expenditure may be subject to approval by the entire board. The board reserves the right to deny reimbursement.

    Section 8: Any member of the Board of Directors who does not complete their term due to, but not limited to, resignation, unethical actions, or having been removed from office by a 2/3 vote of the Board of Directors, and was provided funding to attend, but not limited to, conferences, conventions, or other events, agrees to repay the Association all funds expensed by the Association to attend these functions.

    ARTICLE 8: Consultants

    Section 1: There shall be three consultants. One consultant shall be appointed by each of the Board of Directors of the CNA, the CLN, and the NSNA. A consultant shall serve a one year term, or until a successor is appointed. They may not serve longer than three consecutive terms.

    Section 2: The Consultants Shall a. Be responsible for providing interchange of information between the Board of Directors of CSNA, CNA, CLN, and NSNA. b. Serve as resource person consulting with the Board of Directors and members. c. Not have the right to vote.

    ARTICLE 9: Standing Committees

    Section 1: The standing committees shall be composed of members of the association and shall assume such duties as are assigned by the President and specified in these bylaws.

    Section 2: The standing committees shall report to the Board of Directors when requested to do so and shall submit a written report of their activities at the annual meeting.

    Section 3: There shall be the following standing committees which shall consist of at least 3 members each (with the exception of the Nomination Committee) appointed by the chairperson of the respective committee and subject to the approval of the Board of Directors. The standing committees shall be: a. Committee on Bylaws, Policies, and Resolutions b. Committee on Fund Raising c. Newsletter Editor d. Committee on Community Health e. Committee on Membership f. Committee on Legislation g. Committee on Breakthrough to Nursing h. Committee on Conventions i. Committee on Budget

    ARTICLE 10:

    Parliamentary Authority All meetings of CSNA shall be conducted according to the laws set forth in Roberts’ Rules of Order Newly Revised where the rules apply and are not in conflict with these bylaws.

    ARTICLE 11: Amendments

    Section 1: Unless otherwise stated in these bylaws, these bylaws may be amended at the annual meeting by a 2/3 vote of those present and voting provided that notice of the proposed amendments have been sent to the Presidents of the constituent associations at least 8 weeks prior to the meeting.

    Section 2: Proposed amendments shall be submitted in writing, carrying proponents signature, to the Board of Directors for review at least S weeks prior to the annual meeting. Proposed amendments may be submitted only by the Board of Directors, the Bylaws Committee, or a constituent association.

    Section 3: Amendments to the bylaws of CSNA, adopted at the annual meeting, shall be effective immediately and shall promptly be incorporated into both the state and the constituent association bylaws.